Review
One conversation about how the job is done today. We find where AI would actually pay off — or tell you it wouldn't.
Taking on new clients now
Tell us the boring bit.
We'll automate it with AI.
The job someone on your team does over and over. We work out how AI can do it instead, then build it — usually running within a week.
Free review, 30 minutes to an hour of your time. Then we build it and run it for you — there's nothing for your team to maintain.
- The review
- Free
- Your time
- 30–60 minutes
- First AI workflow
- Live in a week
- After that
- Fully managed
What an AI workflow looks like
An invoice arrives and nobody types anything.
AI reads the PDF and pulls out the details. The bill gets filed on its own. Anything over £1,000 still waits for a person to approve it.
← swipe to see the whole thing
Yours would look different. Same idea: AI does the repetitive part, and it stops being someone's job.
Book a free reviewHow it works
Three steps
Automate
We build the AI workflow against your real systems and test it on your own past cases. A human still approves anything costly.
Implement
It goes live and we run it from there. Hosting, monitoring, fixes when a provider changes something — all handled. Nothing for your team to keep an eye on.
What you have to maintain
Nothing. We host it, run it and fix it. When an AI provider changes something at their end, that's our problem to solve, not a ticket for your team. You won't need anyone technical in-house, before or after.
What it costs
A fixed price to build it, agreed in writing before work starts. Then a monthly fee to run it. Cancel any time. We don't publish figures because one build and a multi-department programme aren't comparable.
What we automate
Does someone do it again and again?
Then AI can probably do it. That's the whole test. We use AI where it earns its place and ordinary automation where it doesn't — we don't resell a platform, so we're not limited to one product.
Reading things
Invoices, contracts, forms, CVs, timesheets — AI reads them so nobody has to.
Moving things
The same data re-typed into a second and third system.
Answering things
The inbox someone sorts by hand every morning, and the replies AI can draft for them.
Chasing things
Approvals, onboarding, and the person who has to remember.
Assembling things
The monthly report that eats a whole day, pulled together automatically.
Something else
Most of what we're asked about isn't on this list. Ask anyway.
- We won't automate a broken process. It just produces the wrong answer faster.
- We won't let a model make a consequential decision. Legal, financial or safety consequences keep a human approval step.
- We won't replace systems that work. We build around what you already run.
Your data
Four things we'll put in writing.
Specific enough to check. That's the point.
Your data never trains an AI model
Excluded by contract with the AI providers we use, not by a setting you can toggle.
A signed agreement before any access
Never on a handshake, and it names every sub-processor.
The narrowest access that works
Not admin rights. Handed back or revoked when we're done.
A human checks anything costly
Every decision logged and reversible. AI removes the typing, not the judgement.
Questions
Before you get in touch
Yes. 30 minutes to an hour of your team's time, and you keep the written recommendation regardless of what happens next.
It's free because it's also how we decide whether we can help. Better to find that out in half an hour than three months in.
Two parts. A fixed price to build it, agreed in writing before any work starts — no day rates, no scope creep billed as extras. Then a monthly fee to run it for you: hosting, monitoring, and fixing it when something changes.
Cancel any time. It runs on infrastructure we manage, so it stops when you stop — no notice period, nothing to argue about.
Both are normal. Smaller teams often see the fastest return, because one person is doing three jobs and the manual work is obvious.
And most enquiries describe something we haven't built before — working out how is the job. Describe it in plain English; you don't need to know what AI can or can't do.
Yes, for the first workflow — scoped deliberately so that it can be. That's why the review comes first: it's where we check the week is achievable before either of us commits.
Access and decisions are what slow it down. Given credentials and a named approver, a week is comfortable.
You won't be handed to a ticket queue.
We're small on purpose. The person who builds your workflow is the person who answers when you message — not a support desk three levels away who has never seen your setup.
- Seven days a week. Questions, bugs, or something behaving oddly — you're not waiting until Monday.
- You always deal with the person who built it. No account managers relaying messages, no explaining your business twice.
- Any digital problem, not just automation. Two systems that won't talk to each other, a spreadsheet quietly holding the business together, something you're not sure is even possible — just ask.
Get in touch
Find out what AI could take off your hands.
Tell us the worst job in your week. We'll tell you straight whether AI can do it, what it would cost and how long it would take — in half an hour, for nothing.
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1
We reply within a working day
From the person who'd do the work, not an autoresponder.
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2
We talk for 30 minutes to an hour
Ideally with whoever does the process day to day. No preparation needed.
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3
You get it in writing
What to automate, what it saves, a fixed price, how long. Or an honest note that it isn't worth doing.
Prefer email? enquiries@brookesai.com